Real AICP structure. 3,300+ union scale rates. Share budgets with clients without exposing what you're paying your crew. No install. Works everywhere.
You're probably one of them.
The Association of Independent Commercial Producers format is the language every agency, every client, every accountant expects to see. It's not a feature we bolted on. It's the structure the entire app is built around.
Not a generic project management app with a budget tab. Every feature was built around how commercial production actually works.
Every section pre-built — ATL, Shoot Crew, Location, Talent, Post, Markup. Open a new budget and the skeleton is already there. Section codes, sub-categories, everything.
Open any crew line item and the correct union scale rate appears in a side panel automatically. IATSE CPA, DGA National Commercial, SAG-AFTRA, Teamsters, AFM — no more separate browser tab.
Generate a named, revocable share link that shows section totals and grand total — but hides every individual rate. Send it to the agency. Send it to the client. Your rate card stays yours.
Set Non-Union, IATSE, DGA, SAG, Teamster fringe percentages once at the top of the budget. Every crew line calculates instantly. Change the rate, every line updates.
Save named snapshots at any point — before you send the bid, before revisions, before the shoot. Compare any snapshot to your current budget. Never lose a version again.
Create POs directly from budget line items. Track status — open, approved, invoiced, paid. Manage petty cash with running balance. Export a full wrap book PDF that includes budget, POs, and petty cash.
Toggle between Bid and Actual mode on any budget. Enter actuals as costs come in. The cost report shows variance by section and line item. Know where you're over before the client asks.
Visual day-by-day calendar shows every crew member across prep, shoot, and wrap. Drag handles to adjust days — the budget updates in real time. See crew conflicts before they happen.
Arrow keys navigate rows. Enter jumps to next field. ⌘K opens instant search across every budget, section, and line item. Rate cards, templates, and fringe tools always one click away in the Smart Panel.
You know this already.
No credit card to start. Free plan is genuinely useful — one full budget with the complete AICP toolset. Upgrade when you need more.
Movie Magic requires a desktop install, costs several hundred dollars per year, and sharing a budget means exporting a PDF. Villager Pro is browser-based — works on any device, any OS, no install. Share links let clients see a live budget view without downloading anything. The AICP line-item structure is equivalent. The workflow is faster, and it's $19/month with a free tier.
No — but it helps. The AICP structure is already built in. Every new budget starts with the correct sections, codes, and categories. There's also a 28-step guided tour and a full demo budget (Nike Air Max, ~$280k) so you can see exactly how a real budget looks before you build your own. If you're new to line producing, this is a great tool to learn the format.
Your data belongs to you. Before you cancel — or any time — you can download a full JSON backup of everything: every budget, contact, rate card, template, and snapshot. Settings → Data & Backup → Download. If you cancel, your account goes to the free plan and you retain access to your first budget. Nothing is deleted.
Yes. It's fully browser-based — Chrome, Safari, Firefox, Edge. Mac, PC, iPad, iPhone. Your budgets sync across all of them automatically. There's no install and no updates to manage. The interface is optimized for desktop where line producers actually do the work, but it's fully usable on mobile.
The Labor Guide contains 3,300+ rates across 57 union agreements including IATSE CPA, DGA National Commercial, SAG-AFTRA Principal, Teamsters, AFM, and WGA. Rates are built into the app and shown as reference when you open any crew line item. The Labor Guide is a reference tool — always verify against the current contract for negotiated rates.
Not directly — Villager Pro uses its own AICP data model rather than importing arbitrary spreadsheet formats. The fastest way to start is to open a new budget (AICP structure is already there) and enter your rates directly. Most producers find a clean build takes less time than they expect, and the result is a budget that actually calculates correctly.
The next time an agency asks for the budget in AICP format, you'll have it — and they'll see exactly what you want them to see.
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